Task tracking and project collaboration tools for planning, scheduling, and monitoring team workflows and deliverables. All available with one-click installation on 365i web hosting.
DotProject is a free, open-source project management tool designed to help teams and organizations p...
Feng Office is a free, open-source project management and collaboration software designed to streaml...
Kanboard is a free, open-source project management tool designed to help teams and individuals visua...
PHProject is a free, open-source project management and collaboration tool designed to help teams or...
Self-hosted project management software has a long tail of abandoned projects, so the most useful thing to establish about these four is which of them are still being written. Kanboard and Phproject both shipped releases in 2026. Feng Office Community Edition moves more slowly but is alive. dotProject has not had a packaged release since 2020, and the next section explains what that means in practice.
The commercial reference points are Asana, Trello, monday.com, Jira, ClickUp and Basecamp. All of them except Basecamp charge per user per month, which is fine for five people and uncomfortable for fifty, and the tier with the automation or reporting you wanted is rarely the cheap one. Basecamp is the outlier: a flat monthly fee with unlimited users on its larger plans, which is the closest a hosted product gets to the cost curve of self-hosting.
What an open source kanban board or PHP project management system buys you is a flat cost and a boundary you control. Nobody has to justify a licence to add the contractor, the client or the bookkeeper. Task descriptions, briefs and file attachments sit on hosting you chose, in a jurisdiction you can name in a supplier questionnaire. And a board built on PHP and MySQL is something you can still open in ten years, which is more than can be said for several of the venture-funded tools that have come and gone in this space.
Situations we see often. If one of these sounds like you, this category is worth a look.
Design and development shops working under NDA regularly hit contract clauses restricting where project detail may be stored or processed. A self-hosted board on a UK server keeps task titles, briefs and attachments inside an environment the agency can describe precisely when a client asks.
Per-seat pricing is a poor fit for a club, a parish council or a volunteer committee, because the seats keep turning over and nobody wants to be the person managing licences. A self-hosted install costs the same whether six people log in or twenty-six.
Installers, fitters and service engineers rarely need sprints, burndown charts or a hundred integrations. A column per stage, a card per job and a phone browser is the entire requirement, and paying per seat for a platform built for software teams buys features nobody opens.
One person paying a monthly per-user fee to organise their own work is the least appealing shape of software pricing there is. Kanboard or Phproject on an existing hosting plan adds nothing to the monthly bill and gives clients one place to look at progress.
Kanboard is NOT compatible with Apache mod_security.
Worth knowing before you buy hosting anywhere. An aggressive web application firewall rule set does not produce a helpful error, it produces intermittent 403 responses on drag and drop or on saving a task, which reads as a bug in the software. Ask the host what its rules do and whether they can be tuned per package.
There is no fancy user interface, Kanboard focuses on simplicity and minimalism. The number of features is voluntarily limited.
Read that as a specification rather than an apology. A tool that refuses features is a tool that keeps working through PHP upgrades and does not need retraining every quarter, but it will also never grow the resource planning or client billing that a growing agency eventually asks for. Choose it knowing which of those two things matters more to you.
Self-hosted project management apps put more pressure on the database than people expect. Open tickets, time entries, comments, and history rows accumulate and a busy team adds rows steadily for years. We tune the InnoDB buffer pool generously, run nightly database snapshots separately from the file backup, and move teams past about fifty active users onto a managed cloud server, where Redis object caching is available. For agencies running per-client workspaces, we configure proper SSL and SMTP so notifications arrive cleanly.
Start with the status audit, because it settles most of the decision. Kanboard 1.2.53 arrived in July 2026 and needs PHP 8.1 or newer. Phproject reached 1.8.4 in March 2026 and is the work of one developer, Alan Hardman, a fact to weigh rather than a criticism. Feng Office Community Edition published 3.11.13.11 in December 2025. dotProject last shipped a packaged release, 2.2.0, in March 2020, and the newest commit in its repository is from November 2024, merging a pull request titled "First attempt to get PHP 8.0 support". PHP 8.0 itself stopped receiving security fixes in November 2023. We will install dotProject if you ask, but not with our recommendation.
None of these are heavy. Kanboard on our entry web hosting plan handles a working team, and the thing that grows is attachments rather than the database. Two details catch people out. Kanboard is documented as incompatible with Apache mod_security, so a blunt firewall rule set breaks it in ways that look like random failures. And SQLite, which Kanboard supports and which tempts people because it needs no setup, is documented for a single user or small teams with minimal concurrency. Choose MySQL at install time and skip that migration later.
Skip the category if you need iOS and Android apps, Slack or Teams integration, single sign-on, or reporting a finance director will sign off. Buy Asana or Jira for that.
Common questions we hear from people running project management software applications on 365i hosting.
Not in any way we would rely on. The last packaged release, 2.2.0, went out in March 2020, and the most recent commit in the project repository dates from November 2024 and merges a first attempt at PHP 8.0 support. PHP 8.0 itself reached the end of security support in November 2023. If you are already running dotProject and it works, keep taking backups and keep it off a public URL where possible. If you are choosing today, choose Kanboard or Phproject instead.
MySQL, from the beginning. SQLite is tempting because Kanboard will run on it with no database setup at all, and for one person keeping a personal board it is fine. The Kanboard documentation is direct about the limit: SQLite is for a single user or small teams with minimal concurrency, and MySQL or PostgreSQL is what it recommends for larger teams. Migrating a live board from SQLite to MySQL later is an avoidable afternoon, and every one of our hosting plans includes MySQL databases anyway.
Not as a native app, no. All four are web applications, and Kanboard says openly that a board on a small phone screen may not be practical. Kanboard does have a plugin library covering webhooks and various notification targets, and it can send email, so notifications are achievable with setup. If a polished mobile app and first-party chat integration is high on your list, that is what the per-seat platforms are selling and it is a fair reason to buy one.
It stays yours and it stays exportable, which is the main argument for self-hosting in the first place. Everything lives in a MySQL database plus a folder of attachments, both of which you can dump from the My365i control panel at any time. Kanboard also has a JSON-RPC API, so a scripted export into another system is possible rather than theoretical. Moving to a hosted platform later still means mapping fields by hand, but you will never be negotiating with a vendor to get your own task history out.
Get Project Management Software apps up and running in minutes with our fast, reliable web hosting. Every plan includes one-click installation, free SSL, UK, US & Asia data centres, and dedicated expert support.
All prices exclude VAT. No contract, cancel any time.
All 4 project management software applications available with one-click installation on our fast UK web hosting.
